Accounting and Facilities Assistant

Reports To
The Accounting and Facilities Assistant will report to The Director of Finance and Facilities.
Job Overview
The Accounting and Facilities Assistant will support the Director of Finance and Facilities with day to day accounting tasks and coordination of the facilities team.
Key Tasks and Responsibilities
  • Assist with the financial audit
  • Assist with form 990 preparation
  • Ensure proper accounting and tracking of gifts
  • Process payables
  • Coordinate Financial Aid applications, awards, and budget
  • Issue annual re-enrollment contracts
  • Post journal entries
  • Reconcile accounts
  • Ensure proper tracking of prepaid items
  • Maintain depreciation schedule
  • Record tuition revenue, receivables, payments, and refunds
  • Create faculty accrual spreadsheet and record each month
  • Work with auditors to prepare annual 1099’s
  • Track COI’s for all service providers
  • Report individual budgets to responsible persons each month
  • Assist with DASL data entry each year
  • Clear all checks
  • Make bank deposits
  • Monitor and record credit card payments to the school
  • Collect tax credit funds for financial aid recipients
  • Record tax credit recommended funds
  • Enter the annual budget in financial software
  • Support the Director of Finance and Facilities with daily facility operations
  • Support the Director of Finance and Facilities as needed
  • Assist with other projects to include data entry
  • Perform other duties as assigned
  • Bachelor's Degree preferred but not required
  • Experience in a school setting preferred
  • Ability to work with Microsoft Office Products and willingness to learn and use various software products
  • Ability to communicate with various constituents including parents, students, colleagues, contractors, and vendors
  • Must be dependable and a self-starter
  • Team Player with ability to be flexible
How to Apply

Please send a letter of interest, a résumé, and the contact information for three references to: Mary Babbitt, Director of Finance and Facilities at This email address is being protected from spambots. You need JavaScript enabled to view it.

3231 N. Craycroft Road, Tucson, AZ 85712
Phone: (520) 327-6395
Fax: (520) 327-8276
The Gregory School is an independent, private,
non-profit 501(C)(3), coed day school for grades 5-12.