Parents play an important role in the The Gregory School community. Because of dedicated Family Association volunteers, The Gregory School families are better acquainted, feel more a part of the school, and have opportunities to volunteer to support the advancement of the school.
The Gregory School Family Association is dedicated to supporting the mission of the school by:
- Supporting the Board of Trustees, students, faculty and administration in meeting the school's goals and objectives.
- Advancing the general welfare of the school.
- Fostering a spirit of participation among all members of the school community.
Parents and legal guardians of current The Gregory School students are members of the Family Association. On these pages, you will find ways to enrich your student's experience at The Gregory School by enlarging your own participation in the Association
Your ideas, comments, and feedback regarding Family Association activities are always welcome. Please email us your suggestions.
FA Calendar of Events
Family Association meetings are typically held every other month on a Thursday morning from 8:50 am - 10:00 am. Meeting reminders with speaker information, and updates will be sent via school email. Approved meeting minutes are posted to this website.
During each FA membership meeting, we will:
- Share a brief report of all committee activities
- Encourage new ideas or suggestions for supporting TGS
- Discuss important topics with headmaster or faculty member
- Offer refreshments
2018-19 FA meeting dates
- Aug. 30
- Oct. 11
- Dec. 06
- Feb. 07
- April 11
ARTICLE I - PURPOSE
Mission: The Gregory School Family Association is dedicated to supporting the mission of The Gregory School by:
- Fostering a spirit of participation among all members of the School community
- Supporting the Board of Trustees, students, parents and guardians of students, faculty and administration in meeting the School’s goals and objectives
- Advancing the general welfare of the School
Specific Purposes: Established under the by-laws of the School’s Board of Trustees, the Family Association may support the School’s mission in ways including, but not limited to:
- Supporting and encouraging participation in School and Family Association events and activities
- Assisting the School in retention of existing students and recruitment of prospective students
- Participating in fundraising activities for the support and advancement of the School
- Communicating with the Board of Trustees to promote and advance the school’s goals and objectives
Process. The mission is to be accomplished through a combination of volunteer leadership and volunteer services, fundraising projects, and promotion of good public relations within the community.
ARTICLE II - MEMBERSHIP
Members: Membership of the Family Association shall be limited to all parents or guardians of the students at the School. Each family is entitled to one (1) vote regardless of the number of students attending the school.
Dues: Annual membership dues shall be established by the Family Association Board of Directors with approval by The Gregory School Board of Trustees.
Regular Meetings: Regular meetings of the Family Association Board of Directors are open to the general membership and shall be held at least bi-monthly during the school year. The May meeting will be considered the Annual Meeting and will be designated for the election of officers and approval of the budget for the upcoming fiscal year.
Special Meetings: Special meetings of the Family Association Board of Directors (not Executive) may be held when deemed necessary.
Notice: Notice of regular Family Association Board of Directors meetings will be published in the School’s electronic newsletter and the School calendar. Notice of any special meetings shall be provided by e-mail.
Place of Meeting: The Family Association Board of Directors shall hold their meetings at the School, or other locations as determined to be appropriate. The Board of Directors may also hold an emergency meeting by telephone when deemed necessary or appropriate by the President.
Required Vote: An affirmative vote of the majority of those present shall be necessary for the passage of any resolution. The vote is only valid if there are at least three (3) elected members of the Executive Committee present to comprise a quorum.
ARTICLE III – The Family Association Board of Directors is comprised of The Executive Committee and the Heads of the Standing Committees and a member of the Executive Committee of the Board of Trustees.
The Executive Committee shall consist of the President, Vice President/President-Elect, Nominating Committee Chair, Secretary and Treasurer. The Board of Directors may create additional offices as deemed necessary. All officers are to be elected by the members of the Family Association at the May Meeting. Once annually, the Executive Committee of the Family Association will meet with the Executive Committee of the Board of Trustees. The Executive Committee shall conduct the day-to-day activities of the Family Association between Board of Directors’ meetings. A quorum consists of three members of the Executive Committee to transact business. Meetings are called at the discretion of the President. Notice of meetings shall be given by e-mail at least three (3) days prior to the meeting. In an emergency, meetings may be handled over the telephone.
Standing Committees - The President-Elect appoints the Chairpersons of the Standing Committees annually in May.Standing committees may be added to, deleted, or changed as deemed appropriate or necessary by the Executive Committee. A standing committee chair is expected to attend all regular board meetings of the Family Association.
The Head of School, the Director of Development, and the immediate Past President of the Family Association shall be ex-officio members of the Board of Directors.
Term of Positions - All positions shall be held for a term of one (1) year beginning with the May meeting. No officer or Standing Committee Chair position within the Family Association Board of Directors shall be held by the same person for more than two (2) consecutive years.
Election and Appointment of Directors - At least thirty (30) days prior to the May meeting the Nominating Committee shall decide upon a slate of officers for the Executive Committee. The slate shall be presented via e-mail to the General Membership of the Family Association twenty (20) days prior to the May meeting. At the May meeting, the Nominating Committee shall present the slate of nominees to the general membership for election. Additional nominees may be made 24 hours prior to the meeting. In the case of more than one (1) candidate for any office, the vote will be by written ballot by those present. The officers shall be elected by a vote of the majority of the members present at the meeting. Standing Committee Chairpersons shall be appointed by the incoming President.
Nominating Committee - The Nominating Committee shall consist of the Nominating Committee Chair, the current President, the President-elect, two members-at-large approved by the President -elect, the Head of School and the School’s Development Director.
Vacancies - In case of an officer’s position becoming vacant, the vacancy shall be filled as soon as possible by an affirmative vote of the majority of the remaining Board of Directors. In the case of an appointed Director’s position becoming vacant, the vacancy shall be filled as soon as possible by the President. Any Director may be removed from office with reasonable cause by the affirmative vote of a majority of the FA Board of Directors entitled to vote at any special FA Director’s meeting called for that purpose.
ARTICLE IV – OFFICERS
Powers and Duties of the President - The President shall preside at all Family Association meetings, appoint all Standing Committee Chairpersons, be an ex-officio member of all committees, and shall perform such other duties as may be required from time to time by the members. The President shall also serve as an ex-officio member of The Gregory School Board of Trustees. In the absence of the President, or an inability to act, these duties shall be performed by the Vice President/President Elect. Should these two (2) be unable to assume these duties, one of the above-mentioned should appoint a member of the Board of Directors to preside.
Powers and Duties of the Vice President/President-Elect - The Vice President shall assist the President, assume specific duties assigned by the President, perform the duties and exercise the powers of the President during any absence or temporary disability of the President, and become familiar with the overall function of the Family Association. The primary role of the Vice President/President-Elect shall be one of training and preparation for the Presidency, and barring any contrary circumstances, shall be nominated to serve as President of the year following the term as President-Elect.
Nominating Committee Chairperson - This chairperson shall oversee the operation of the Nominating Committee and shall provide a copy of the current job description to each nominee for a Board of Directors office.
Secretary -The Secretary is responsible for recording the minutes of general Family Association meetings, Board of Director meetings, and special meetings. Minutes will be distributed via e-mail to the Board of Directors, Head of School, Upper and Middle School Heads, and the Development Office. A copy of the minutes shall become part of The Gregory School Family Association’s permanent records. The Secretary shall also handle regular correspondence and give notice of meetings. Be responsible for maintaining the Family Association Website. Coordinate working with the President to write a weekly update for the eView.
Treasurer -The Treasurer shall conduct the regular financial operations of the Family Association in conjunction with the school’s business office, keep financial records, budgets for FA operations and approve appropriate disbursements. A report of the Family Association’s finances shall be made by the Treasurer at all regular meetings. A written copy of the report shall be submitted to the Secretary for inclusion in the minutes.
Past President - The immediate Past President of the Family Association Board of Directors shall serve as an ex officiomember of the Family Association Board of Directors.
ARTICLE V - FINANCIAL PROVISIONS
All Committee Chairs are expected to be fiscally responsible and adhere to their individual approved budget and maintain a budgetary report.
Bank Accounts - All Family Association monies and other valuables shall be deposited and appropriately credited to The Gregory School Family Association Account and managed by The Gregory School business office.
Fiscal Year - The fiscal year of the Family Association shall be from July 1 to June 30 of the year, unless otherwise designated by the Board of Directors.
Budget - The budget shall be prepared by the current Executive Committee, the Head of School and/or Development Director so it can then be reviewed and approved by the Board of Trustees or by both the Board of Trustees President and Finance Committee Chairperson in lieu of a meeting by April 30th. The approved budget will then be submitted for approval to the general Family Association membership at the May meeting. A majority vote of those present is required for adoption of the new budget. Elected Officers and Standing Committee appointees are expected to adhere to their approved budget and maintain reports of fiscal activities.
Notification and Authorization for Fundraising Projects and Large Expenditures - At least three (3) days’ notice shall be given to the entire Board of Directors before the Board of Directors votes on any project which calls for the raising of funds or the expenditure of funds exceeding five hundred dollars ($500). A quorum and a majority vote of those present are required to approve any such transaction. The Executive Committee shall have the authority to transact and approve any raising or expenditure of funds up to five hundred dollars ($500). This shall apply only to non-budgetary items.
ARTICLE VI - MEETING RULES
Governance - Roberts Rules of Order (current edition) shall govern Family Association meetings so long as they are not inconsistent with these by-laws.
Order of Business - The usual order of business shall be: (a) call to order, (b) acceptance of the minutes, (c) Treasurer’s report, (d) committee reports, (e) old business, (f) new business, and (g) adjournment.
By-Law Amendments - These by-laws may be amended by a majority vote of those present at any regular business meeting or special meeting, provided the proposed changes have been submitted in writing to the general membership at least fifteen (15) days prior to the meeting. Changes to these by-laws are subject to the approval of the Head of School and The Gregory School Board of Trustees.
BOARD OF TRUSTEES APPROVAL
The Gregory School Board of Trustees approved the most recent changes to these By-Laws of The Gregory School Family Association on April 19, 2011.